Join our Talent Network
Skip to main content

Accounts Payable Associate (Remote)

3151 S. 17Th Street
Wilmington, NC
Job ID: 8043
Date Posted: May 12, 2022

Returning Applicant >

Job Description

Description

About NHRMC

NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: NHRMC Business Center A

Department: Treasury Operations

Full Time Equivalent: FTE: 1.000000

Work Type: 64 to 80 Hours Pay Period

Work Schedule: STD HRS - Standard-Exe or Office w flex

Exempt from Overtime: Exempt: No

What You'll Do

Summary:
Reports to Manager of Accounts Payable. Processes purchase order and non-purchase order vendor invoices for payment, as well as travel and employee business expense reimbursements and patient refunds as assigned. Responsible for general administrative duties around the accounts payable process to include filing, photocopying, sorting and distributing mail and answering vendor and internal customer inquiries via telephone and e-mail. Works with purchasing and materials management personnel to resolve discrepancies and other issues resulting from a 3-way match invoice processing system. Processes all vendor, employee and patient refund payments in accordance with Medical Center policies and procedures. Assist with monthly vendor expense accruals to ensure proper expense reporting in monthly financial statements. Assists with monthly Accounts Payable closeout procedures and processing of weekly and demand check runs


Responsibilities:
1. Process purchase order and non-purchase order invoices for payment in the Perceptive Solution Eform workflow and Lawson ERP system in accordance with established policies and procedures.
2. Receive, open, and sort internal and external mail, both electronic and hardcopy. Scan invoices into the Intellicapture document imaging application and verify invoices for accuracy and legibility for processing within the Perceptive Solution Eform workflow. Retain copies of scanned documents until deemed appropriate by AP retention policy.
3. Distribute utilizing the Perceptive Solution Eform workflow non-purchase order invoices for proper account coding and approval by appropriate department management based on the established Authority to Commit Funds policy and procedure. Resolve any errors or omissions with necessary parties. Process manual entries directly into Lawson ERP as required.
4. Work with Purchasing and Materials Management on a daily basis to resolve 3-way match discrepancies and to create efficient workflow between Accounts Payable, Materials Management and Purchasing.
5. Follow-up with vendors and other departments (as applicable) concerning unpaid invoices or other issues. Review vendor statements to ensure unpaid invoices are resolved timely.
6. Assist in the monthly vendor expense accruals to ensure proper financial reporting on a monthly basis. Maintain knowledge of the payment status of assigned non-purchase order vendors to ensure accuracy of monthly expense accruals.
7. Process travel and employee business expense reimbursements and/or patient refund checks as assigned in accordance with established policies and procedures.
8. Monitor and reconcile activity of Medical Center issued corporate credit cards ensuring appropriate support has been provided by cardholders and expense allocation has been approved.
9. Process weekly and demand check runs in Lawson and obtain proper approval from Asst. VP/Controller prior to releasing or mailing checks. Retain electronic copies of all checks processed for future retrieval.
10. Process credit card payments of invoiced transactions as deemed appropriate by AP Management.
11. Assist with monthly closeout procedures in Lawson as assigned.
12. Obtain 1099 information and/or completed W-9 forms from vendors as necessary and assist with annual 1099 reporting processes as assigned.

Position Requirements

Credentials:

Education:
Essential:
* Associate Degree

Other information:
1. Education: Associate degree in accounting or equivalent training required. Equivalent training includes 3 years of work experience processing vendor payables in an organization of equivalent complexity.
2. Licensure / Certifications: None
3. Experience: Minimum of 3 years applicable work experience in accounts payable position or related field.
4. Proficient with Microsoft Excel.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

  • Member Top 100 Hospitals – In 2016 NHRMC was recognized as a Top 100 Hospital demonstrating significant investment and financial sustainability for the communities we serve. 
  • Newsweek's 2020 list of Best Maternity Care Hospitals - NHRMC Betty H. Cameron Women's & Children's Hospital was named as a Best Maternity Care Hospital by Newsweek. 
  • Forbes America’s Best Large Employers 2018 and 2019Link 
  • Becker’s 150 Top Places to Work in HealthcareLink 
  • Healthgrades Outstanding Patient Experience

Consider a career at NHRMC and become part of this award winning team!

Share: mail

Similar Jobs

Benefits Analyst - Benefits

Wilmington, NC
STD HRS

NH-People and Culture Specialist

Wilmington, NC
STD HRS

NH-People and Culture Specialist

Wilmington, NC
STD HRS

Corporate NH - Talent Acquisition

Wilmington, NC
STD HRS

Corporate NH - Talent Acquisition

Wilmington, NC
STD HRS

Corporate NH - Talent Acquisition

Wilmington, NC
STD HRS

Corporate NH - Talent Acquisition

Wilmington, NC
STD HRS

IT Security Analyst

Wilmington, NC
STD HRS

HRIS System Manager

Wilmington, NC
STD HRS

Buyer

Wilmington, NC
STD HRS

Accounts Payable Associate (Remote)

Wilmington, NC
STD HRS

Coding Specialist III (Remote Work)

Wilmington, NC
STD HRS

Care Manager-RN - Population Health

Wilmington, NC
STD HRS

Residency Program Coord

Wilmington, NC
STD HRS