Join our Talent Network
Skip to main content

Administrative Associate V

This job posting is no longer active.

2131 South 17Th Street
Wilmington, NC
Job ID: 4254
Date Posted: Oct 11, 2021

Job Description



NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: New Hanover Regional Medical Center

Department: SEAHEC Grants & State Approp

Full Time Equivalent: FTE: 1.000000

Work Type: 64 to 80 Hours Pay Period

Work Schedule: STD HRS - Standard-Exe or Office w flex

Exempt from Overtime: Exempt: Yes

What You'll Do


The Administrative Assistant V provides high-level assistance to the Senior VP of Graduate Medical Education for Novant Health/SEAHEC Executive Director along with the Directors of SEAHEC, as well as supports the SEAHEC Education Committee (and associated subcommittees). Duties include leading daily office operations, preparing a variety of confidential financial and operational documents, meeting minutes for monthly meetings, project management, and maintaining official corporate records. Also includes assisting with communication, schedules, logistics, organization systems, and personnel processing.


1.Provide primary high-level administrative support to the Senior VP of Graduate Medical Education for Novant Health/SEAHEC Executive Director, SEAHEC Education Committee, along with the SEAHEC Directors and other members of the SEAHEC, NH-NHRMC, and Novant Health Teams.

2.Compose and prepare highly confidential financial and operational documents, reports, and projects, not limited to P-card reconciliation for Senior VP of GME and Director of GM, and processing of monthly GME physician timesheets. This position requires strict discretion regarding corporate records, transactions, and work in progress.

3.Daily oversight of SEAHEC administration.

4.Management of building contracts, as well as collaboration with ancillary vendors for materials and/or services.

5.Daily extensive calendar management and meeting coordination for the Senior VP of GME for Novant/SEAHEC Executive Director and other members of the SEAHEC Team.

6.Assist with communications between the other NC AHEC offices and Senior Leadership.

7.Assist with communications between NC AHEC/SEAHEC, UNC SOM, Novant Health, and NH-NHRMC.

8.Create and maintain various databases, electronic filing systems, spreadsheets, and presentations. Also manage time and attendance records in WFM for SEAHEC Leadership and act as timekeeper delegate for various Directors, as needed.

9.Coordinate travel logistics for Executive staff as well as visitors from UNC Chapel Hill, NC AHEC, and Novant Health.

10.Coordinate meeting facilities and classrooms, as well as routine office related functions and execution of administrative policies. Manage calendars for the SEAHEC classrooms, offices and SEAHEC vehicles. In addition, work with Safety, Plant Ops, and Fiscal Management to get new employees set-up as approved drivers for the organization.

11.Maintain approved budget records, including but not limited to processing of invoices and paymentrequests, expense reporting, and creating and managing purchase requisitions.

Position Requirements


* High School Diploma

Other information:

1.Education: High School Diploma required. Bachelor’s degree preferred.

2.Licensure / Certifications: None Required.

3.Experience: * Minimum five (5) years of experience in an Administrative or Executive Assistant capacity. Healthcare experience preferred.

4.Essential Technical/Motor Skills:Demonstrates knowledge in associated computer programs, including Word, Excel, PowerPoint, Outlook, SharePoint and Zoom, as well as standard office equipment.

5.Interpersonal Skills: Establishes and maintains effective working relationships and resolves conflict from a positive viewpoint, in addition to excellent written communication skills.

6.Essential Physical Requirements:Position requires full range of body motion, manual dexterity and eye-hand coordination; frequent mobility and/or sitting for extended periods of time with some bending and stooping; occasional lifting up to 25 pounds of boxes or paper; manual dexterity to operate office equipment; working in an office environment with both desk and counter work.

7.Essential Mental Abilities:Demonstration of high level competency in planning and organizing, problem solving, adaptability, dependability, corporate knowledge, multitasking, and confidentiality.

8.Essential Sensory Requirements:Ability to see, hear, speak and be understood by others. Valid NC Driver’s License.

Hours of Work: 40hours per week

Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence. Performs other duties as assigned. Individual will possess commensurate combination of education, experience and qualifications.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

  • Member Top 100 Hospitals – In 2016 NHRMC was recognized as a Top 100 Hospital demonstrating significant investment and financial sustainability for the communities we serve. 
  • Newsweek's 2020 list of Best Maternity Care Hospitals - NHRMC Betty H. Cameron Women's & Children's Hospital was named as a Best Maternity Care Hospital by Newsweek. 
  • Forbes America’s Best Large Employers 2018 and 2019Link 
  • Becker’s 150 Top Places to Work in HealthcareLink 
  • Healthgrades Outstanding Patient Experience

Consider a career at NHRMC and become part of this award winning team!

Share: mail

Similar Jobs

Network Engineer I

Wilmington, NC

IS Voice Engineer

Wilmington, NC


Wilmington, NC

Coord Pharmacy - Pharmacy

Wilmington, NC

Manager Patient Access

Wilmington, NC

Coding Specialist III

Wilmington, NC

Administrative Associate III

Wilmington, NC