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Information Release Spec - Health Information Management

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3151 S. 17Th Street
Wilmington, NC
Job ID: 3791
Date Posted: Aug 20, 2021

Job Description

Description

About NHRMC

NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: NHRMC Business Center A

Department: Health Information Management

Full Time Equivalent: FTE: 1.000000

Work Type: 64 to 80 Hours Pay Period

Work Schedule: STD HRS - Standard-Exe or Office w flex

Exempt from Overtime: Exempt: No

What You'll Do

Summary:

To provide coverage for release of health information functions for written requests for health information. Duties include opening mail, verification of proper authorization, utilization of Epic electronic medical record and legacy electronic medical record, and microfilm systems. Entering all requests into Epic release of information (ROI) module, answering telephone calls related to the ROI function and other miscellaneous and logging/ tracking responsibilities. Works in high profile, pressure situation having frequent communications with patients, physicians’ offices, attorneys, law enforcement officials and third-party payors. Ensures responses to requests for medical information are based on internal policy, NC Statutes, licensing standards and federal regulations.


Responsibilities:

1.Handles and Processes all aspects of preparation and distribution of information available in the patient’s legal medical record as requested by appropriate individuals and NHRMC departments. Processes incoming requests for the release of information.Discloses patient information to appropriate parties and ensures that information is released from HIM is in accordance with applicable guidelines and policy.

2.Demonstrates a complete understanding of the release of information process, including guidelines as related to regulatory guidelines, policy, and procedures as they are related to patient care information and billing information.

3.Functions as the medico-legal expert for the department, acquiring and maintaining the level of understanding of all legal aspects of medical records and confidentiality that ensure the fulfillment of that role.

4.Opens and/or retrieves requests from fax machine, walk-ins, US postal service, or on hold report.

5.Screens each request for release of information requirements and verifies proper authorization.

6.Utilizes EHR and legacy systems to obtain medical record numbers and dates of service.

7.Enters, requestor, requestor type, request purpose, authorization type, and other data items into EPIC release module.

8.Identifies locations and retrieves, medical records needed to complete ROI request.

9.Tracks medical records during ROI request processing

10.Provides coverage for release of health information functions.

11.Uses EHR system to locate electronic health information, bill for copies of records and delivery of health information when applicable.

12.Answers telephone calls related to the ROI function and numerous other small associated duties.

13. Processes STAT requests and walk-in requests the same day.

Position Requirements

Credentials:

Nonessential:
* Reg Records Administrator
* Reg Health Info Technologist

Education:
Essential:
* High School Diploma
Nonessential:
* Associate Degree

Other information:

Education: High School Diploma required. Graduate of two-year college program preferred, either program in Health Information Technology or Paralegal Program preferred. Computer knowledge/training required.

Licensure: Graduate of RHIT, RHIA or Paralegal program preferred

Experience: Two years medical record experience preferred. Basic Microsoft Word and Excel proficiency preferred.

Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence. 

Performs other duties as assigned.

Individual will possess commensurate combination of education, experience and qualifications. 

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

  • Member Top 100 Hospitals – In 2016 NHRMC was recognized as a Top 100 Hospital demonstrating significant investment and financial sustainability for the communities we serve. 
  • Newsweek's 2020 list of Best Maternity Care Hospitals - NHRMC Betty H. Cameron Women's & Children's Hospital was named as a Best Maternity Care Hospital by Newsweek. 
  • Forbes America’s Best Large Employers 2018 and 2019Link 
  • Becker’s 150 Top Places to Work in HealthcareLink 
  • Healthgrades Outstanding Patient Experience

Consider a career at NHRMC and become part of this award winning team!

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