The Administrative Associate III reports to the Administrator/Chief EMS and is responsible for coordinating and implementing all administrative and clerical duties pertaining to Emergency Medical Services. Performs a diverse array of administrative/assistant duties using discretion, independent judgment, and senior level administrative skills to ensure outcomes that are consistent with accepted business practice. Direct contact with all members of the Executive team, Board of Trustees, medical center staff, physicians, and community leaders.
1.Provides assistance and performs duties for Administrator/Chief EMS to ensure an efficient, cost-effective operation of Emergency Medical Services using independent judgment and discretion as required.
2.Communicates effectively and appropriately, in written or verbal form, to a variety of requests from internal and external customers which includes Board Members, Administrative Staff, Medical Staff, employees, external professionals, clients, various companies, vendors and patients.
3.Assures efficient use of executive’s time through proper scheduling.Includes coordinating meetings, special functions and making travel arrangements.
4.Assists as necessary with major projects & deadlines, being familiar with all projects.
5.Assists with preparation of various committee meetings. Ensures accurate recording, transcription and distribution of minutes.
6.Prepares and coordinates letters of confidential nature to the Board, staff and external professionals.
7.Manages office efficiently by handling all contacts, processing all paperwork in an orderly manner and maintaining adequate filing systems.
8.Maintains the personnel records and KRONOS for management payroll employees.
9.Maintains needed inventories and orders supplies for Administrator/Chief EMS of Emergency Medical Services when needed.
10.Performs confidential typing assignments for the Administrator/Chief EMS.
11.Coordinates Special Projects as needed.
12.Interacts with customers and other contacts in a professional manner.