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Administrative Associate II

This job posting is no longer active.

2131 South 17Th Street
Wilmington, NC
Job ID: 20695
Date Posted: Apr 10, 2024

Job Description

Description

Why Novant Health?

  • Come join a remarkable team where quality care meets quality service, in every dimension, every time. Let Novant Health be the destination for your professional growth, as you take advantage of the opportunities to advance to other roles and responsibilities!
  • 8 Magnet Designated Hospitals
  • LeapFrog Grade “A” Ratings at Novant Health facilities
  • Novant Health is recognized as one of the Best Places to Work for Disability Inclusion, Forbes Best Employers for Women in 2020, Leaders in LGBTQ Healthcare Equality and 50 Best Places for Women and Managers of Diverse Backgrounds to Work.

About the Job

Location: New Hanover Regional Medical Center

Department: GME - OB/GYN

Full Time Equivalent: FTE: 1.000000

Work Type: 64 to 80 Hours Pay Period

Work Schedule: 8HR DAY - Most of shift btwn 7A-3P

Exempt from Overtime: Exempt: No

Overview

Summary:

This Administrative Assistant II is responsible for the creation and management of multiple clinical schedules, processes payments and provides general administrative support for the residency program. Attention to detail is key in this role. This position reports to the Program Administrator.

Responsibilities:

1. Creates clinical schedules that meet ACGME requirements for residents and clinical targets for faculty. Communicates with appropriate staff to insure coordination of schedules for all locations. Manages schedule changes resulting from vacation, illnesses, etc. and clearly communicates changes as necessary. 2. Maintains physician on call schedules and enters into the hospital on call system. Tracks and reports physician on call pay amounts to payroll for processing. 3. Provides administrative support for residency faculty, organizes meetings, and maintains faculty calendars to reflect accurate scheduling of clinical responsibilities. 4. Provides administrative support for clinical meetings to include reporting minutes from the meeting. 5. Manages office supply ordering, processes expense reimbursements and tracks physician continuing education and reports time and expense associated with these activities. 6. Assists in coordinating residency interview process, arranges lodging and meals for invited applicants.

Qualifications

Credentials:

Education:
Essential:
* High School Diploma

Other information:

1. Education: High School Diploma or GED equivalent required. Additional training in the following areas helpful: Two year business school/ college degree or equivalent experience in an administrative assistant position. 2. Licensure / Certifications: None required. Notary Public desirable. 3. Experience: Minimum of 3 years administrative support experience, with a wide scope of responsibility including, but not limited to: reception duties, scheduling, travel arrangements, meeting arrangements, minutes, etc. Experience preferred in the area of specialty, healthcare, accounting, etc. Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence. Performs other duties as assigned. Individual will possess commensurate combination of education, experience and qualifications.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time.

  • Our team members are part of an environment that fosters teamwork, team member engagement and community involvement.
  • The successful team member has a commitment to leveraging diversity and inclusion in support of quality care.
  • All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".

#JoinTeamAubergine #NovantHealth. Let Novant Health be the destination for your professional growth.

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