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Admin Assoc III Oncology Support

1415 Physicians Drive
Wilmington, NC
Job ID: 13868
Date Posted: Mar 14, 2023

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Job Description

Description

About NHRMC

NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: New Hanover Regional Medical Center

Department: Oncology Support

Full Time Equivalent: Fulltie

Work Type: 64 to 80 Hours Pay Period

Work Schedule: STD HRS - Standard-Exe or Office w flex

Exempt from Overtime: Exempt: No

What You'll Do

Summary:

Works under the supervision of the Administrator and/or Directors in the Service Line and may support multiple departments. Performs a diverse variety of administrative duties using discretion, independent judgment, and senior level clerical skills to ensure outcomes that are consistent with accepted business practice.


Responsibilities:

1.Performs routine and confidential clerical duties as assigned.

2.Using independent judgment and discretion as required, provides assistance and performs duties for supervisor to ensure department/function operates in an efficient, cost-effective manner.

3.Responds appropriately using discretion and independent judgment to a wide variety of requests from internal and external customers, in writing or verbally as required to ensure consistent and efficient operation of department/function.

4.Attends meetings/committee sessions and ensures accurate recording/transcription of same.

5.Appropriately communicates information in accordance with hospital policies and procedures.

6.Oversees a variety of department manuals and ensures accuracy of same.

7.Schedules and coordinates Mandatory Education for department personnel.

8.Interacts with customers and other contacts in a professional manner, responding as directed either orally or in writing.

9.Maintains routine department/function (reports, minutes, manuals), ensuring accuracy and timeliness of data.

10.Ensures recordkeeping and filing systems for department/function are maintained to provide prompt retrieval and confidentiality of data as required.

11.Orders supplies and ensures adequate stock of materials needed for smooth operation of department/function.

12.Resource person for network computer systems, departmental programs and their applications.

13.Contacts with a variety of internal and external customers using professionalism and tact to ensure a positive image of department/function is conveyed.

14.As directed, types, files, and updates department/function manuals, minutes or other data ensuring accurate up-to-date information.

15.Utilizes computer for a variety of applications and scheduling activities.

16.Performs filing and other requisite timekeeping to ensure timely retrieval of same.

17.Organizes and performs work effectively and efficiently.

18.Maintains and adjusts schedule to enhance team performance.

19.Continues personal development to enhance personal growth on an annual basis.

Position Requirements

Credentials:

Education:
Essential:
* High School Diploma

Other information:

1.Education: Graduate of a two-year secretarial/executive secretarial program or two years experience in a secretarial or clerical role. Bachelor’s degree in related field preferred.

2.Licensure / Certifications: N/A.

3.Experience: Five years experience as a secretary or administrative assistant in a medium or large organization, working for one or multiple individuals, with a wide scope of responsibility including, but not limited to: reception duties, scheduling, travel arrangements, meeting arrangements, minutes, etc. Experience preferred in the area of specialty, healthcare, accounting, etc. Demonstrates proficiency in Office 365 products, including Word, Excel, Outlook, and PowerPoint. Other computer software knowledge may be necessary.Should be capable of transcribing oral or recorded dictation and meeting discussions, demonstrate business writing and leadership ability over projects and/or people. Must be an organized senior associate who is proficient with “charge” responsibilities for manager/project. Must exhibit telephone customer service skills, ability to interact with all levels of contacts, and work well under stress. Ability to prioritize and handle multiple tasks simultaneously a must. Demonstrates excellent oral and written communication skills.

Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence. Performs other duties as assigned. Individual will possess commensurate combination of education, experience and qualifications.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

  • Member Top 100 Hospitals – In 2016 NHRMC was recognized as a Top 100 Hospital demonstrating significant investment and financial sustainability for the communities we serve.
  • Newsweek's 2020 list of Best Maternity Care Hospitals - NHRMC Betty H. Cameron Women's & Children's Hospital was named as a Best Maternity Care Hospital by Newsweek.
  • Forbes America’s Best Large Employers 2018 and 2019- Link
  • Becker’s 150 Top Places to Work in Healthcare- Link
  • Healthgrades Outstanding Patient Experience

Consider a career at NHRMC and become part of this award winning team!

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