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Coord Business Office - Heart and Vascular

2131 South 17Th Street
Wilmington, NC
Job ID: 11810
Date Posted: Feb 24, 2023

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Job Description



NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: NHRMC Heart Center

Department: Heart & Vascular Institute Assoc

Full Time Equivalent: Fulltime

Work Type: 64 to 80 Hours Pay Period

Work Schedule: 8HR DAY Shifts

Exempt from Overtime: Exempt: No

What You'll Do

The Coordinator, Business Office works under the direction of the Practice Administrator. They are responsible for the daily functions of the Practice Business office, personnel and operations. Regularly performs, claims reviews, billing inquiries and insurance issues and/or has direct patient contact to address concerns. The Coordinator, Business Office is expected to participate in the education of the staff and must have the ability to make decisions and solve problems. They will participate in the yearly staff evaluations, providing input to the practice leadership

Responsibility II: Billing

• Ensures physician charges are applied to the correct patient account by verifying information indicated on charge document against system information.
• Perform limited ICD-9 and CPT-4 coding from charge slips, encounter forms, or source documentation.
• Research credit balances and request refunds appropriately.
• Communicates with manager any emerging denials, trends, etc.

Responsibility III: Claims
• Ensures billing and filing of insurance by Central Billing Office (Professional billing) and System Billing Office (Technical or Facility billing) is completed accurately and in accordance with requirements of third party intermediaries
• Follow-up with insurance companies and inquire on claim status of any unpaid claim aged 45 days guidelines
• Recognizes EOB denial, payment and pending remark codes
• Maintain a working knowledge of insurance appeals processes and be proficient in writing an appeal letter

Responsibility IV: Insurance
• Utilize telephone and internet to verify insurance benefits for new patients and patients scheduled for comprehensive examinations for all locations. Provide insurance verification forms to reception staff prior to patient appointments.
• Accurately update patient demographic information as provided by patients and/or insurance companies

Responsibility V: General Practice Duties
• Plays a key role in on-boarding and training of new staff as needed and is willing to cross train to cover additional needs of the practice
• Participates in short range planning, professional development of staff, goal setting development and completion of action plans. Works with Manager and Director in development of strategic plans.
• May review Kronos daily as directed by Practice Administrator
• Provides input on departmental budget and reviews practice purchasing.
• Participates daily in leadership rounding on patients, staff, providers and waiting areas.
• Assists and fills in as lead in daily huddles.
• Assist with performance appraisals and/or middle performer conversations.
• Coaches, counsels and recognizes staff for job performance. Gives input and tracks employees through 30 and 90 day periods.
• Utilizes disciplinary action process following discussion with practice leadership.
• Maintains professional accountability by participating in in-services, committees and staffing needs.
• Leads and participates in performance improvement initiatives and completes audits.
• Coordinates workflow patterns and serves as the on the spot supervisor for issues and concerns presented by patients/customers. Deescalates situations and problem solves proactively without intervention from leadership.
• In depth knowledge of Fair Debt Collection Practices Act, PHI, HIPAA as well as other State and Federal regulations pertaining to health insurance statutes
• Ability and flexibility to cover various medical offices when needed
• Responsible for overseeing cash management protocols and ensuring that front line staff is accurate in all cash management functions. Performs leadership audits as required in the Annual Compliance Plan.
• Adheres to company policy on continuing education programs, i.e. Annual HIPAA training
• Adheres to departmental dress codes as observed by director and wears picture identification badge, 100% of the time.

Position Requirements



Other information:
Experience: At least 5 year previous medical office experience working within a patient registration, insurance verification, claims analyzing or billing role. Previous supervisor experience preferred. Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence.
Performs other duties as assigned.
Individual will possess commensurate combination of education, experience and qualifications.

Other Information

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the location of the job, duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at will.

#HeartAndVascular #Wilmington #NovantHealth

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