Location: NHRMC Business Center A
Full Time Equivalent: FTE: 1.000000
Work Type: 64 to 80 Hours Pay Period
Work Schedule: STD HRS - Standard-Exe or Office w flex
Exempt from Overtime: Exempt: Yes
The Strategic Sourcing Analyst is responsible for negotiations and implementation of supply contracts in assigned service lines, maintaining high compliance, maximizing savings, and minimizing unnecessary expenses for NHRMC. Is a liaison between NHRMC and the vendor community. Strategic Sourcing Analyst attends Value Analysis Committee meetings associated with new supplies in assigned service lines as required. Reviews purchase history trends to better forecast savings, ordering issues related to vendor non-performance or backorder issues and helps source products to new vendors to maintain product utilization for patient care. Works under the supervision of Manager of Contracts.
1. Responsible for negotiation, initiation, composition, and implementation of vendor agreements and contracts to ensure the highest quality and best overall value for NHRMC. Generates RFIs and RFPs according to hospital policies. Under the supervision of the Strategic Sourcing Coordinator, negotiates contracts, price agreements and business reviews with the vendor community presenting analysis to the Manager Contracts of cost implications resulting from the negotiations, any unfavorable terms and conditions of purchase and a recommended course of action.
2. Works with the MedApproved System to track new items coming into NHRMC and preforms the cost impact study in the system for timely submission to the correct Value Analysis Committee.
3. Works with the Buyers and Distribution Manager for Acute Care and Non-Acute Care to establish the best sourcing of items for purchasing. Evaluating the cost of direct to vendor ordering verses working with distribution vendor, cross docking or other ways to order and efficiently and effectively have product shipped to NHRMC facilities and affiliated members.
4. Attends various meetings in conjunction with the Manager Contracts as well as setting up or attending meetings with various department heads and vendors for the Manager Contracts or Coordinator Purchasing.
5. Works with MMIS team to maintain and update item file as necessary, keeping information such as price, catalog number and packaging information current. Also works with the MMIS Manager and the Accounts Payable Manager to identify the opportunity to use more 850, 855, 856, 810 and 820 EDI transactions to streamline and improve workflow in the department.
6. Sits on Value Analysis Committee relative to their assigned service lines, acts as backup to the Manager Contracts for all TAC meetings as required. Works with their assigned departments to reduce the amount of special ordering of supplies and materials by reviewing product-ordering trends and participating in the item add process
7. Rounds monthly with department managers or appropriate NHRMC personnel to ensure customer service and knowledge about departmental needs/requirements. Works with the various business managers of departments to identify cost saving projects or suggestions to better maximize the contracting process. Reports opportunities of suggestions and savings to the Contract Manager and Purchasing Coordinator.
8. Performs review of orders from MMIS application and ad-hoc reports to trend supply costs reviewing Non-Contracted, Contracted and Price Agreements to ensure that supplies are effectively managed. Reviews current and existing contracts to identify contract expirations and provides resolution via renewal or other opportunities.
9. Working with the Buyers and educates them on contracts, helping to identify invoice discrepancies with vendors, distributors, GPOs, and Accounts Payable prior to payment. Reviews contracts governing products being purchased to avoid further issues. Depending on the product line and spend and it not being associated to a contract works to establish a contract.
* High School Diploma
* Associate Degree
* Bachelors Degree
1. Education: High School Graduate or G.E.D., Two-year college degree preferred.
2. Licensure / Certifications: N/A
3. Experience: Minimum: 5 years’ relevant experience. Proven knowledge and experience in strategic sourcing, purchasing, or contracts management. Familiar with Group Purchasing Organizations and GPO contracts. Healthcare, hospital, or GPO negotiation experience preferred. Proficient in the use of Excel and Word.