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Inventory Discrepancy Associate

2131 South 17Th Street
Wilmington, NC
Job ID: 9730
Date Posted: Aug 3, 2022

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Job Description

Description

About NHRMC

NHRMC, established in 1967 in Wilmington, NC, is recognized as a preeminent healthcare organization focused on leading our community to outstanding health. We have an 855 bed network of hospitals and multi-specialty physician group practices with more than 200 physicians. With a network of primary, specialty, neighborhood clinics and regional medical centers; you will find our culture is the very definition of best in practice. Join us and find out how many ways NHRMC offers you the chance to focus on what really matters - our patients and community.

About the Job

Location: New Hanover Regional Medical Center

Department: Centralized Warehouse

Full Time Equivalent: FTE: 1.000000

Work Type: 64 to 80 Hours Pay Period

Work Schedule: 8HR DAY - Most of shift btwn 7A-3P

Exempt from Overtime: Exempt: No

What You'll Do

Summary:
Coordinates inventory discrepancy research and performs the Receiving function. Interfaces with Accounts Payable, Purchasing, Distribution, the Medical Center departments, and vendors in reconciling vendor invoice discrepancies as they relate to over-shipments, shortages, duplicate shipments, vendor returns and pricing errors. Analyzes root causes of discrepancies and makes recommendations to change procedures to prevent their reoccurrence. Responsible for the receipt, storage and delivery of stock/non-stock items and equipment to all departments. Performs filing of daily work.

Responsibilities:
1. Reviews the open order report monthly, following up with appropriate staff for resolution of known discrepancies.
2. Working dependently on known discrepancies, or as requested, obtains proof of deliveries (POD’s) and credit memos from vendors and departments as needed. Maintains audit ready documentation for each resolution.
3. Coordinates all stock returns with the Distribution Coordinator to ensure that inventory accuracy is not affected by the discrepancy resolution process on stock items. Makes appropriate entries in MMIS system to document and close return transactions.
4. Works with Accounts Payable on a regular basis to communicate with A/P clerks on invoice discrepancy resolutions. At that time, the oldest/problematic discrepancies will be reviewed for status and possible resolution. Communicates with appropriate Materials Management staff as necessary to resolve open issues.
5. Works with Buyers on a monthly basis to process the Receive and Clear log, to coincide with the month end close process. Must ensure all current transactions are processed to ensure an accurate month end close accrual.
6. Ships and properly packs vendor return, repairs and various hospital products accurately.
7. Maintain a clean and safe work environment.

Position Requirements

Education:

* High School Diploma

Other information:
1. Education: AS degree preferred. High school diploma required. Medical terminology training preferred.
2. Licensure / Certifications: Not required.
3. Experience: 3 - 4 years warehousing and/or inventory control experience using an automated materials management system required. Lawson experience preferred. Knowledge of the procurement process and Accounts Payable background would be preferred. Must have hands on experience of distribution, receiving and inventory control. Must have knowledge of purchasing and accounts payable. Experience in operating a forklift preferred. Prefer background in the area of surgical materials management and/or Central Service department.
Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence.
Performs other duties as assigned.
Individual will possess commensurate combination of education, experience and qualifications.


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